Bills coded, approved and ready to pay.
Release stays with you.
Dedicated capacity for the payables work that piles up between closes, run by experienced people with one accountable contact.
A licensed US CPA supervises our work.
Prefer to write first? Tell us what you need and we will reply with a scoped quote.
What we handle
- Invoice capture, coding and vendor record maintenance
- Approval workflow administration, following the limits you set
- Payment-run preparation for your review and release
- Vendor statement review and discrepancy follow-up
- Accruals and month-end AP tie-out to the general ledger
How a payment run works
- Invoices arrive through the channel you choose and are coded to your chart of accounts.
- Approvals follow the limits you set. Nothing is prepared for payment without them.
- We prepare the payment run and send it to you.
- You release the funds. We reconcile and update the ledger.
What stays with you
Approval limits, bank access and payment release. We prepare payments; we do not move your money.
Who this fits
Owners whose bills are paid late or coded inconsistently, and finance teams that need extra hands on payables without another full-time hire.
What is outsourced accounts payable?
You hand the routine work of coding, approving and preparing vendor payments to an external team, while you keep control of what gets paid.
Where this fits
Works in the systems you already use
We work inside the systems you already use, including QuickBooks Online, QuickBooks Desktop, Xero, NetSuite, Sage Intacct, Bill.com, Expensify, Ramp and Brex. If you run something else, we get onboarded on how your team uses it, and you have a named contact for follow-up questions.
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Frequently asked questions
Do you handle payroll or tax returns?
No. We do not process or file payroll, and we do not prepare tax returns. We can hand your CPA a clean, reconciled set of books.
Who supervises the work?
A licensed US CPA supervises our work.
Which software do you work in?
We work inside the systems you already use, including QuickBooks Online, QuickBooks Desktop, Xero, NetSuite, Sage Intacct, Bill.com, Expensify, Ramp and Brex. If you run something else, we get onboarded on how your team uses it, and you have a named contact for follow-up questions.
Can you pay our vendors directly?
No. We prepare payment runs and you release them.
Do we need a cleanup first?
Not automatically. We assess the books first and quote cleanup separately only if it is needed.